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Data protection declaration for online applications made to Minimax GmbH & Co. KG

1. General information on the collection of personal data

Minimax GmbH & Co. KG ("MINIMAX") attaches great importance to the protection of personal data. We process your personal data which you have provided to MINIMAX electronically for the online application using the MINIMAX online application tool or by e-mail. The data provided to us is processed with strict confidentiality and in compliance with the relevant German and European data protection laws.

Personal data is only collected and used on a regular basis with your consent or if the processing of such data is permitted by law. The following provisions provide information about the type, scope and purpose of the collection and processing of your personal data.

This Data Privacy Policy relates exclusively to the processing of data in connection with your application made using the MINIMAX application tool on the website ("MINIMAX website") as well as applications made by e-mail. If possible, please use our application tool for applications.

2. Contact data

a) Name and address of person responsible for data processing

MINIMAX ("controller") is responsible for data protection law within the meaning of the General Data Protection Regulation ("GDPR") and under all other applicable EU data protection law. If you have any questions, suggestions or criticisms relating to data protection and the application, please contact:

Minimax GmbH & Co. KG
Industriestr. 10-12
23843 Bad Oldesloe

b) Name and address of the data protection officer

Any data subject (anyone affected of data processing activities) can contact our data protection officer with questions and suggestions directly at any time. Our data protection officer can be contacted as follows:

Minimax GmbH & Co. KG
Data Protection Officer
Industriestr. 10-12
23843 Bad Oldesloe

3. Notes on lawfulness and period of storage

a) Lawfulness of the processing of personal data

The processing of your personal data is lawful if you have given your consent as stipulated in Article 6 (1) sentence 1 a) GDPR.

Under Article 6 (1) sentence 1 b) GDPR, the processing of your personal data is lawful if such processing is necessary for the performance of a contract with you or your company. This also applies to all processing operations which are relevant prior to entering into a contract.

Under Article 6 (1) sentence 1 c) GDPR, the processing of your personal data is lawful if such processing is necessary for compliance with one of our legal obligations.

Under Article 6 (1) sentence 1 d) GDPR, the processing of your personal data is lawful if such processing is necessary in order to protect your vital interests or those of another natural person.

Under Article 6 (1) sentence 1 f), the processing of your personal data is lawful if such processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such legitimate interests are overridden by your interests or fundamental rights and freedoms.

b) Period of storage and erasure of data

Any personal data which we collect, process and store will only ever be kept by us for as long as there is a specific purpose for such storage. Your data will be erased or its processing will be restricted as soon as the specific purpose for which they were stored no longer applies.

It is possible, however, that European regulations, applicable national laws or other rules may require us to store data which we have processed for a longer period of time. We will erase or restrict the processing of your data when these storage periods have expired.

4. Your rights

For the purposes of the GDPR you are the data subject of any of your personal data which we process. As a data subject you have the following rights with regard to MINIMAX:

a) Right of access by the data subject

You have the legal right to request information about whether we are processing your personal data. If this is the case, you have the right to be informed about the extent to which your personal data are being processed.

b) Right to rectification

You have the right to obtain from MINIMAX the rectification of inaccurate personal data concerning you and/or to have incomplete personal data completed.

c) Right to restriction of the processing

In certain circumstances you have the right to require MINIMAX to restrict the processing of your personal data.

d) Right to erasure (‘right to be forgotten’)

You have the right in certain circumstances to obtain from MINIMAX the erasure of personal data concerning you without undue delay. The right to erasure does not apply to the extent that processing is necessary.

e) Right to be informed

If you have asserted your right to rectification, erasure or restriction to MINIMAX, MINIMAX must communicate any rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort.

f) Right to data portability

You have the right to receive any personal data concerning you which you have provided to MINIMAX in a structured, commonly used and machine-readable format. You also have the right to transmit data which you have provided to MINIMAX to another company without hindrance from MINIMAX, provided that the preconditions for such transfer are met.

g) Right to object

You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you based on Article 6 (1) sentence 1 f) GDPR. MINIMAX may then no longer process the personal data relating to you unless MINIMAX demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims. You can inform us of such objection by contacting us as follows:

Minimax GmbH & Co. KG
Industriestraße 10-12
23840 Bad Oldesloe
e-mail: Da­ta­pri­va­cy@​mx-​vk.​com

h) Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

5. Your application to MINIMAX

a) Application process

Use our online application tool to make an application to MINIMAX. We will then process the data entered by you during the application process. These data are primarily:

  • Your gender (optional)
  • Your name in full
  • Your full address
  • Your date of birth (optional)
  • Your place of birth
  • Your nationality
  • Your telephone number
  • Your e-mail address
  • Your application photo (optional)
  • The date you can begin work
  • The salary you expect to earn
  • Your application documents, such as covering letter, references, curriculum vitae (optional)
  • Information about your school education, degree study, professional training and continuing professional development (optional)
  • Your foreign language skills (optional)
  • Your IT skills (optional)
  • Any other qualifications and your motivation (optional)
  • Information about your career to date (optional)
  • Information about any placements which you have undertaken and the type of work you have done (optional)

The date and time at which you made contact will also be processed.

When you make an application, you give an assurance that the information you provide is truthful. We draw your attention explicitly to the fact that false information or deliberate omissions are grounds for turning down your application or terminating employment at a later date.

We do not require you to provide any information which would not be usable under the General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz). This relates to information concerning race, ethnic origin, gender, religion or worldview, disability, age or sexual identity. We also ask you not to provide any information about illnesses, pregnancy, ethnic origin, your political views, philosophical or religious convictions, membership in a trade union, physical or mental health or sexual life. The same applies to contents which could be used to violate the rights of third parties (e.g. copyrights, press rights or general third-party rights).

Personal data are only collected, stored, processed and used for purposes which relate to your interest in current or future employment with MINIMAX and the processing of your application. If your application to MINIMAX is successful, MINIMAX is entitled to use the data provided within the framework of the employment relationship with MINIMAX. Your online application will be received and processed exclusively by the MINIMAX employees who are your contacts for the purpose of the application process. All employees who are entrusted with the processing of data are required to safeguard the confidentiality of your data. No third parties will under any circumstances receive your data. The processing of your data is lawful under Article 6 (1) sentence 1 b) GDPR as such processing is necessary prior to entering into a contract.

If we are unable to offer you employment with MINIMAX, we will keep the data provided by you for up three months in order to be able to answer any questions which you may have relating to your application and rejection.

Your IP address is also stored at the time you send your application. Other personal data processed during the transmission operation are used to prevent the application tool from being misused and to secure the safety of our information technology systems. Other personal data collected during transmission will be erased after a period of [seven] days at the latest. The data are used exclusively to process the application. The processing of this data is lawful under Article 6 (1) sentence 1 b) or f) GDPR. Disclosure of your data to other Minimax Viking Group companies

b) Disclosure to other companies in the Minimax Viking Group

Your data may be disclosed to other companies in the Minimax Viking Group for the purposes of your application. This may be the case, for example, if you have applied for a vacancy in a Group company or you have made a speculative application which is not limited to a specific company. An overview of the companies in the Minimax Viking Group can be found here.

In some circumstances, MINIMAX may transfer the data to countries outside the European Economic Area. MINIMAX's affiliated undertakings will, however, take the necessary steps to ensure that an appropriate level of data protection is maintained. If MINIMAX sends your data to the United States, for example, additional measures are taken, such as concluding EU-compliant data transmission agreements with the data importer if this is necessary.

Your data are only disclosed if you have given your consent by marking the relevant checkbox. The use of data is lawful under Article 6 (1) sentence 1 a) GDPR provided that you have given your consent. Your application is only passed on if the thematic and regional content of your application relates to the relevant Group companies. You may withdraw your consent from MINIMAX at any time with effect for the future. Your data are erased if they are no longer required to achieve the specific purpose.

6. Security standards

MINIMAX has implemented appropriate physical, technical and administrative security standards to protect personal data against loss, misuse, modification or destruction. Our service providers are contractually committed to safeguarding the confidentiality of personal data. They are also prohibited from using data for purposes not approved by us.

7. Changes to this policy

We may update this Data Privacy Policy from time to time. We therefore recommend that you regularly read this Data Privacy Policy to ensure that you are familiar with our data protection practice. This Data Privacy Policy was last updated on 15th May 2018.

The MINIMAX-website general Data Privacy Policy can be found in addition to this Data Privacy Policy for online applications to MINIMAX at A link to this policy statement can be found here.